Company Overview:
The hiring organization is a premier, highly successful property development group, elite asset management firm, and leading regional innovator in high-performance urban infrastructure expanding its executive corporate operations suite at its premium Business Bay corporate base in Dubai, United Arab Emirates. Built upon world-class operational metrics, rigid corporate governance parameters, and progressive administrative frameworks, the enterprise coordinates expansive commercial holdings, governs multi-tier investment lines, and ensures absolute corporate alignment with international asset benchmarks, municipal commercial guidelines, and luxury property market frameworks across our specialized real estate jobs divisions.
Job Description:
We are executing a strategic professional appointment within our core corporate administrative branch and are seeking an experienced, operationally authoritative Executive Secretary to C-Level to govern executive office management pipelines and direct executive communication pathways in Dubai. Configured for systematic administrative solutions architects who possess an advanced operational command of high-level office coordination and excel at managing sensitive operational data flows within tight schedules, this full-time track focuses on accelerating daily meeting velocities, auditing task schedules, and maximizing corporate governance compliance under our unified corporate management framework.
🔹 Key Responsibilities:
- Provide comprehensive, high-fidelity administrative, secretarial, and strategic office support to C-level executives.
- Manage complex executive calendars, verify priority appointments, arrange multi-tier meetings, and orchestrate international travel itineraries.
- Prepare professional corporate correspondence, technical status reports, boardroom presentations, and official documentation files.
- Coordinate seamlessly with internal departmental heads and external corporate stakeholders to facilitate core executive activities.
- Handle highly sensitive corporate data and private organizational details with absolute professionalism, integrity, and operational discretion.
- Ensure highly efficient office administration workflows and provide timely, structured follow-up tracking on active executive tasks.
- Screen incoming communication streams, routing calls, digital inquiries, and physical documentation sets to appropriate branches.
- Organize and index executive-level record registries, maintaining clear data trails for rapid corporate recovery.
🔹 Requirements:
- Bachelor’s Degree or Diploma in Business Administration, Office Management, Secretarial Studies, or a closely related professional field from an accredited institution.
- A minimum of 2 to 3 years of verified, high-performance professional history operating an executive office desk, running executive administrative setups, or supporting C-suite directors inside the United Arab Emirates, demonstrating absolute familiarity with corporate property environments. Tagalog-speaking candidates are highly preferred to optimize cross-functional communication loops within the current executive setup.
- Advanced technical workspace data literacy with sharp capabilities structuring priority tracking indices, filtering client logs, and generating data lists inside Microsoft Excel databases.
- Deep, comprehensive operational knowledge across the following primary functional dimensions:
- Executive calendar configurations and complex meeting management models, timezone balancing, and scheduling logistics.
- Administrative support frameworks and secretarial best practices, office governance, and corporate hierarchy layouts.
- Microsoft Office software applications including Excel, Word, and PowerPoint alongside professional business correspondence rules.
- Technical document preparation practices, electronic archiving rules, indexing frameworks, and digital file security setups.
- Professional communication tactics, boardroom etiquette, active listening models, and high-discretion data containment.
- Outstanding verbal and written communication talents, sharp organizational troubleshooting habits under demanding corporate closing schedules, absolute attention to administrative detail, and an exceptionally polished, authoritative leadership attitude.
What We Offer:
- Competitive baseline fixed monthly salary package structured from AED 6,000 to 7,000, determined entirely by past administrative portfolio defense, live schedule prioritization scenarios, and business formatting challenges during panel interviews.
- An elite opportunity to capture total operational custody over corporate administrative operations and high-level secretarial tracks within a market-leading real estate group.
- Stable career advancement pipelines supported by major brand footprint growth and clear internal channels for senior executive assistant directors, operations coordinators, corporate governance managers, or specialists moving toward internal structural logistics and corporate hr jobs setups.