Admin & Executive Assistant – Dubai | Jumeirah Lakes Towers (JLT)

Company Overview:

An established, high-growth leader within the UAE multi-sector commercial operations, corporate trading advisory, and enterprise asset optimization deployment landscape, specializing in statutory regulatory compliance, sophisticated stakeholder tracking loops, and streamlined client care frameworks. We focus on executing modern corporate facilitation models, strict information validation guidelines, and optimized pipeline document tracking loops across our diverse regional entity portfolios. Join our principal administrative operations wing and collaborative Human Resources infrastructure to elevate your executive support career utilizing contemporary workplace architectures and advanced corporate communication Information Technology systems.

Job Description:

We are seeking an exceptionally motivated, proactive, and highly structured Admin & Executive Assistant to manage daily executive calendar pipelines, senior leadership scheduling workflows, and cross-departmental administrative remediation tracking tracks at our corporate facility in Jumeirah Lakes Towers (JLT), Dubai. Supporting the core leadership team, this central corporate support role demands complete lifecycle control over diary coordination parameters, precise business travel file documentation, and immediate facility logistics bottleneck resolution to guarantee flawless corporate task velocity for executive leadership management evaluation. It offers a spectacular platform to leverage your rich administrative coordination background and advanced corporate workflow education inside a fast-paced, high-reputation corporate enterprise ecosystem.

🔹 Key Responsibilities:

• Govern complex day-to-day executive calendar pipelines, organizing stakeholder appointments, cross-functional meetings, and executive assemblies smoothly.
• Coordinate complete end-to-end travel arrangements, managing visa submissions, complex flight transfer itineraries, and corporate lodging bookings.
• Oversee daily front-office operations, facility management activities, vendor relations, and workplace safety compliance parameters.
• Support localized Human Resources operations, managing staff onboarding files, employment tracking logs, and confidential database records.
• Draft polished, formal business emails, official corporate letters, executive declarations, and high-stakes internal correspondence.
• Compile detailed operational reports, executive presentations, corporate profiles, and structured analytical business documentation.
• Liaise continuously with internal business divisions to remove communication bottlenecks and ensure smooth cross-functional project tracking.
• Organize physical and digital record systems, applying strict document control indices, archiving protocols, and metadata hygiene standards.
• Fulfill high-level corporate administrative mandates flexibly, securing absolute data integrity and confidentiality across all operational channels.

🔹 Requirements:

• Candidates must be currently based within Dubai and legally residing on their own sponsorship (Spouse Visa, Parental Visa, or Golden Visa status strictly required).
• Verified, successful professional background showing progressive responsibilities as an Executive Assistant, Board Secretary, or Corporate Office Administrator.
• Advanced software capability utilizing Microsoft 365 configurations (Teams collaboration, complex Excel modeling, and Planner task tracking networks).
• Exceptional presentation capabilities paired with professional verbal and written communication command over the English language to interface with corporate heads.
• Practical experience utilizing creative layout platforms such as Canva to generate executive corporate presentations or internal newsletters is a solid advantage.
• Demonstrated capacity to operate seamlessly under fast-paced corporate conditions, manage multiple asset queues independently, and resolve complex scheduling conflicts.
• Practical background in basic education regarding workplace communication frameworks, office asset lifecycle variables, and enterprise document management methodologies.

What the Organization Offers:

• Competitive monthly base salary package ranging from AED 5,000 to 6,000.
• Comprehensive organization-backed medical health insurance protection and standard annual travel provisions per UAE Labour Law regulations.
• Direct operational exposure within a flagship corporate services infrastructure dealing with diversified business workflows and modern leadership paradigms.
• Structured ongoing administrative masterclasses to advance your practical education in executive office telemetry, modern corporate governance parameters, and digital task tracking architectures.
• Clear potential tracks for vertical career advancement into Office Manager roles, executive operations supervisor seats, or corporate enterprise management divisions.