Office Executive – Regulatory & Logistics
Company Overview:
Our client is a well-established organization operating within the high-demand import, export, and food trading sectors in Dubai. With a strategic base in Dubai Industrial Park (DIP), the company facilitates a robust supply chain that bridges international suppliers with local markets. We offer a structured and professional working environment where regulatory accuracy and logistical efficiency are the cornerstones of our operational success.
Job Description:
We are currently hiring a detail-oriented Office Executive – Regulatory & Logistics. This role is pivotal in ensuring that all products imported and traded meet the stringent regulatory standards of the UAE. You will act as a vital link between the company, regulatory authorities like Dubai Municipality, and logistics partners. The ideal candidate will be a documentation specialist capable of managing shipping workflows, product registrations, and financial verification of logistics charges with a high degree of precision.
🔹 Key Responsibilities:
- Lead and coordinate the product registration and approval processes specifically with Dubai Municipality.
- Prepare, manage, and audit all essential shipping documentation to ensure seamless customs clearance.
- Liaise daily with freight forwarders, clearance agents, and logistics partners to track shipments.
- Review and verify supplier invoices alongside all logistics-related charges to ensure financial accuracy.
- Maintain highly organized and audit-ready documentation for all compliance and regulatory requirements.
- Generate detailed logistics and inventory reports for the Management team.
- Support the Human Resources department with administrative tasks related to logistics staff and office coordination.
🔹 Requirements:
- Bachelor’s Degree or Diploma in Business Administration, Logistics, or a related field.
- Strong proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP, and XLOOKUP (Mandatory).
- Previous experience in the import/export operations or food trading industry is highly preferred.
- Familiarity with Dubai Municipality (DM) online portal and procedures is a significant advantage.
- Excellent organizational abilities with a high level of attention to detail.
- Good communication skills in English, both written and verbal.
- Ability to handle multiple coordination tasks effectively within a fast-paced trading environment.
- Must currently be residing in the UAE and available for a full-time role in DIP.
What We Offer:
- Monthly salary of AED 4,000.
- Company-provided accommodation.
- Visa sponsorship, Medical Insurance, and Annual Leave as per UAE Labour Law.
- A stable opportunity within a structured and professional working environment.