Operations Coordinator
Company Overview:
Euroclima – FJ Group is a leading name in the HVAC and manufacturing industry, known for delivering high-performance air handling units and climate control solutions across the Middle East. As part of the prestigious FJ Group, we combine technical innovation with a commitment to operational efficiency. Our Dubai operations serve as a hub for regional distribution and manufacturing excellence. We foster a professional and collaborative work environment where teamwork and precision are highly valued. Join a company that is at the forefront of the engineering and manufacturing sector, offering a stable and growth-oriented platform for operations professionals.
Job Description:
We are currently seeking a highly organized and detail-focused Operations Coordinator to join our team in Dubai. This role is central to our supply chain and manufacturing workflows, requiring a professional who can seamlessly manage purchasing, invoicing, and documentation tasks. You will be responsible for ensuring that materials are procured on time and that all export and financial documentation meets strict regulatory standards. The ideal candidate is a proactive individual who is highly proficient in ERP systems and confident in managing complex operational data. You will play a key role in maintaining smooth coordination between our finance, warehouse, and project teams.
🔹 Key Responsibilities:
- Manage purchase orders for stock materials and spare parts to ensure uninterrupted manufacturing and stock availability.
- Obtain competitive quotations from suppliers and prepare detailed price comparison reports for the Management team.
- Oversee invoicing activities, including the accurate bundling of items within the ERP system.
- Prepare and maintain comprehensive export-related documentation in strict compliance with UAE and international regulations.
- Process payment requests for approved orders and maintain monthly invoicing summaries.
- Generate accurate monthly stock reports and inventory records to monitor stock movement.
- Coordinate with FJT Finance for the preparation and submission follow-ups of Letter of Credit (LC) documentation.
- Liaise with the Human Resources department regarding operational staffing needs and documentation for field technicians.
- Work closely with the Engineering team to review project locations and document technical completion for Orion project records.
🔹 Requirements:
- Bachelor’s degree in Business Administration, Operations, or a related discipline.
- Minimum 2–4 years of practical experience in operations coordination, purchasing, or invoicing roles.
- Mandatory: Hands-on experience working with ERP systems.
- Strong coordination, analytical, and technical reporting skills.
- Excellent organizational abilities with a high degree of attention to detail.
- Prior exposure to export documentation and Letter of Credit (LC) procedures is a significant advantage.
- Effective communication skills to interact with global suppliers and internal departments.
- Ability to handle multiple responsibilities and meet strict operational deadlines.
What We Offer:
- Monthly salary package ranging from AED 5,000 to 6,000.
- A dynamic and professional work environment in a leading HVAC manufacturing group.
- Opportunity to gain exposure to international trade documentation and supply chain logistics.
- Comprehensive benefits package in accordance with UAE Labour Law.