Virtual Assistant (Remote) – Hiva Studios

Company Overview:

Hiva Studios is a forward-thinking creative agency dedicated to delivering high-impact digital solutions and innovative content. We operate with an “educational family” philosophy, where we embrace the flexibility of remote work while maintaining high standards of technical precision and collaborative growth. At Hiva Studios, we believe that the strength of our creative output is directly supported by the efficiency of our administrative management. Join our dynamic remote team and contribute to a professional environment that values self-motivation, digital literacy, and the strategic support of creative workflows across global time zones.

Job Description:

Hiva Studios is currently looking for a highly organized and tech-savvy Virtual Assistant to join our remote team. This role is essential for ensuring that our daily operations run smoothly by managing critical communication channels and organizing project documentation. As a Virtual Assistant, you will act as the administrative backbone of our digital workspace, handling everything from calendar coordination to data management. We are looking for a proactive individual who can thrive in a fast-paced creative environment without direct supervision. This is a fully remote opportunity perfect for detail-oriented professionals who are passionate about using Information Technology to optimize business processes.

🔹 Key Responsibilities:

• Manage and organize complex email accounts, calendars, and scheduled appointments with high efficiency.
• Maintain well-structured digital filing systems and ensure proper documentation management within the cloud.
• Perform accurate data entry and assist with detailed reporting and routine administrative tasks.
• Prepare professional presentations, complex spreadsheets, and other digital support materials as required.
• Coordinate project tasks and ensure strict deadlines are met without the need for constant supervision.
• Liaise with the management team to provide administrative updates and operational support.
• Coordinate with Human Resources regarding remote team scheduling and internal communication protocols.
• Utilize various Information Technology platforms and Google Workspace tools to streamline team collaboration.

🔹 Requirements:

• Bachelor’s Degree or Diploma in Business Administration, Communications, or a related field.
• High proficiency in Google Workspace tools including Gmail, Docs, Sheets, Calendar, and Drive.
• Strong administrative skills in email handling, professional scheduling, and digital file organization.
• Highly comfortable learning and adapting to new IT tools and project management software.
• Excellent written and verbal communication skills in English.
• Strong organizational ability with a proven track record of effective time-management.
• Self-motivated mindset with the ability to manage tasks independently in a remote setting.
• Prior experience in a creative agency or a management support role is an advantage.

What We Offer:

• A fully remote work environment offering maximum flexibility.
• The opportunity to work with a creative and dynamic international team.
• Exposure to high-level digital management and creative workflows.
• A stable professional role that values autonomy and technical mastery.
• A culture focused on professional growth and continuous digital learning.