IT Admin / Office Secretary
Company Overview:
Param Info is a reputable and technology-driven organization based in Dubai, dedicated to providing high-level digital solutions and consultancy services across the UAE. We operate with an “educational family” philosophy, where administrative support is valued as the backbone of our technical success. At Param Info, we believe that the efficiency of our Information Technology & Digital teams depends on seamless coordination and meticulous record management. Join our professional administrative division and contribute to a fast-paced environment that values organizational precision, ethical documentation, and the strategic support of our core digital initiatives.
Job Description:
We are currently seeking a proactive and well-organized IT Admin / Office Secretary to provide comprehensive administrative and coordination support to our IT & Digital team in Dubai. This role is ideal for a detail-oriented professional who can efficiently handle multiple responsibilities, ranging from executive calendar management to vendor-related financial documentation. You will serve as a vital link between the technical departments and corporate management, ensuring that all daily operations run smoothly and records are kept with absolute accuracy. We welcome candidates who are currently on a Visit or Spouse Visa and are looking to build a stable career within a structured IT environment.
🔹 Key Responsibilities:
- Manage complex meeting schedules, coordinate appointments, and maintain executive calendars for the IT management team.
- Handle all vendor-related documentation, including meticulous invoice processing and payment follow-ups.
- Support basic finance coordination tasks in close collaboration with the internal accounting and management departments.
- Prepare, organize, and maintain high-quality documentation, technical reports, and corporate presentations.
- Assist in ensuring smooth day-to-day administrative operations specifically within the Information Technology and Digital units.
- Maintain highly organized physical and digital filing systems to ensure timely record retrieval.
- Liaise with Human Resources regarding departmental onboarding, office protocols, and staff attendance.
- Utilize IT tools and office software to streamline administrative workflows and communication.
🔹 Requirements:
- Bachelor’s Degree, Diploma, or Certificate in IT, Business Administration, or a related field.
- Prior experience in a similar role such as IT Administrator, PMO Coordinator, or Office Secretary is highly preferred.
- Strong proficiency in IT applications, including the full Microsoft Office Suite (Word, Excel, PowerPoint).
- Exceptional organizational and multitasking abilities with a strong attention to detail.
- Excellent verbal and written communication skills in English; ability to coordinate with diverse teams.
- Professional attitude with a commitment to maintaining structured management records.
- Open to all nationalities; Visit Visa or Spouse Visa holders are encouraged to apply.
- Willingness to work within a fast-paced and dynamic digital team environment in Dubai.
What We Offer:
- Monthly salary package ranging from AED 5,000 to 6,000 (Adjusted).
- A stable and professional role within a reputable Dubai-based technology firm.
- Opportunities for career growth into Project Management or Senior Admin management roles.
- Professional exposure to the latest digital and IT project coordination workflows.
- Comprehensive benefits in accordance with UAE Labour Law.