Receptionist / Executive Secretary – JLT, Dubai | IMGS

Company Overview:

IMGS is a professional and performance-driven leader in the Dubai corporate landscape, dedicated to delivering high-quality business solutions and operational excellence. We operate with an “educational family” philosophy, where technical management and professional administrative mastery are shared to ensure organizational success. At IMGS, we believe that rigorous front-desk coordination and disciplined office support are the cornerstones of corporate stability. Join our professional Human Resources and administrative team in JLT and contribute to an environment that values professional integrity, technical innovation in Information Technology, and the strategic growth of our diverse corporate portfolios.

Job Description:

We are seeking a skilled and well-organized Receptionist / Executive Secretary to join our team in Dubai. This role is fundamental to our organizational framework, requiring a professional who can manage front desk activities for management and executive support review. You will be responsible for welcoming visitors, coordinating meetings, scheduling travel plans, and maintaining robust filing systems. We are looking for an individual with a strong foundation in Corporate Administration and a proactive approach to multitasking in a fast-paced environment. This is a brilliant opportunity to advance your education and administrative career within a premier professional environment.

🔹 Key Responsibilities:

• Manage daily front desk operations and welcome visitors to meet management and professional standards.
• Coordinate meetings, schedule appointments, and arrange complex travel plans in Dubai, ensuring 100% data integrity in documentation and records.
• Liaise with the Human Resources department and internal teams to support general office administration and ensure efficient daily operations.
• Handle incoming phone calls, maintain accurate filing systems, and perform administrative duties with a high level of accuracy and attention to detail.
• Utilize digital Information Technology tools and MS Office applications to manage documentation and ensure a professional image for the organization.

🔹 Requirements:

• Bachelor’s Degree, Diploma, or professional Certificate in Business Administration, Office Management, or a related field.
• 2–4 years of professional experience specifically in a receptionist or executive secretary role within the UAE.
• Strong background in management of front desk operations, document filing, and executive scheduling.
• Professional background in education or training regarding English communication and corporate office procedures.
• Ability to demonstrate operational excellence, maintain a professional appearance, and multitask efficiently and independently.
• Excellent organizational skills with the capability to handle complex administrative tasks in a fast-paced JLT office environment.

What We Offer:

• Monthly salary package ranging from AED 4,000 to 5,000.
• A stable and influential role within a reputable Administrative & Corporate Services Group.
• Direct involvement in the management of essential office protocols and high-impact administrative initiatives.
• Significant opportunities for professional growth and expertise development in Executive Office Management.