Admin Assistant – Abu Dhabi | Smooth Manpower (NMDC Project)

Company Overview:

Our client, Smooth Manpower, is a professional and performance-driven leader in the Abu Dhabi industrial workforce management and corporate placement landscape, dedicated to delivering high-quality management solutions and operational excellence through robust project execution. In collaboration with NMDC for a major infrastructure project, we operate with an “educational family” philosophy, where technical management and professional corporate administration mastery are shared to ensure total contractual compliance. In the competitive UAE Office Support & Project Coordination sector, we believe that rigorous documentation governance and disciplined multi-departmental coordination are the cornerstones of site operations stability. Join our professional Human Resources and project administrative team in Abu Dhabi and contribute to an environment that values professional integrity, technical innovation in Information Technology (incorporating advanced spreadsheets, automated cloud document storage networks, and real-time project reporting trackers), and the strategic growth of our resource portfolios.

Job Description:

We are seeking a motivated and organized Admin Assistant to join our professional project operations team in Abu Dhabi for a long-term assignment with NMDC. This role is fundamental to our organizational framework, requiring a professional who can deliver record-keeping precision for management and operational performance review. You will be responsible for providing daily office assistance, sorting technical spreadsheets, preserving accurate files, tracking inter-departmental communications, and executing administrative workflows systematically. We are looking for an individual with a strong foundation in Office Operations, Spreadsheets Logging, and Project Back-Office Support and a proactive approach to operational timelines. This is a brilliant opportunity to advance your education and project administration career within an elite infrastructure framework.

🔹 Key Responsibilities:

• Provide comprehensive administrative and back-office backing for site and project operations to meet management and delivery benchmarks.
• Support documentation integrity in Abu Dhabi, organizing project reports, meeting registers, and compliance files with 100% precision.
• Liaise with the Human Resources department, internal project controllers, and departmental managers to facilitate professional organizational coordination of project information.
• Prepare detailed data spreadsheets, index general office tracking books, and handle daily email queues effectively.
• Utilize digital Information Technology tools and scheduling platforms to track milestones, format technical files, and prevent resource bottlenecks.

🔹 Requirements:

• Bachelor’s degree, Diploma, or Certificate in Business Administration, Office Administration, or a related field preferred.
• Proven professional experience within an administrative assistant or office coordination pipeline is preferred.
• Strong background in management of multi-departmental schedules, data logs, and project documentation formats.
• Professional background in education regarding corporate record-keeping rules, professional communication frameworks, and modern office productivity applications; good knowledge of MS Excel is a clear advantage.
• Excellent organizational and face-to-face interviewing readiness; candidates must be present within the UAE.
• Ability to demonstrate operational excellence, address multiple urgent administrative lines under fluid timelines, and thrive in a fast-paced Abu Dhabi project environment (male candidates are preferred for this role).

What We Offer:

• Monthly salary package ranging from AED 4,000 to 5,000 (Adjusted from minimum level).
• A stable 2-year extendable project contract with an exceptionally reputed national entity.
• Direct involvement in the management of essential corporate databases and high-impact project initiatives.
• Significant opportunities for professional development and exposure to heavy industry Project Administration & Operational Management.