Office Admin / Secretary – Abu Dhabi | BRABIM Facility Management

Company Overview:

BRABIM Facility Management is an established, high-growth leader within the United Arab Emirates integrated property maintenance networks, premium mechanical-electrical-plumbing (MEP) infrastructure, and global asset preservation deployment landscape, specializing in statutory municipal compliance, sophisticated service tracking loops, and streamlined client care frameworks. We focus on executing modern business-to-business (B2B) commercial models, strict file validation guidelines, and optimized pipeline resource tracking loops across our fast-expanding regional commercial, residential, and corporate facilities portfolios. Join our principal administrative operations wing and collaborative Human Resources infrastructure to elevate your organizational career utilizing contemporary secretarial architectures and advanced cloud document Information Technology systems.

Job Description:

We are seeking an exceptionally organized, precise, and proactive Office Admin cum Secretary to manage daily administrative pipelines, advanced executive correspondence workflows, and technical document tracking tracks at our corporate facility in Abu Dhabi. Operating at the communication core of our regional delivery framework, this central coordination role demands complete lifecycle control over quotation preparation parameters, precise data logging file documentation, and immediate clerical bottleneck resolution to guarantee flawless office execution velocity for executive corporate management evaluation. It offers a spectacular platform to leverage your rich secretarial background and advanced multi-tasking education inside a highly respected, high-reputation facilities management ecosystem.

🔹 Key Responsibilities:

• Provide high-level administrative and comprehensive secretarial support fluidly to ensure seamless day-to-day corporate office operations.
• Prepare, structure, compile, and finalize commercial price quotations, service invoices, and related project estimation documentation.
• Arrange, schedule, and log technical site visits, executive meetings, and calendar agendas between engineering teams and corporate clients.
• Manage high-volume corporate email repositories, incoming telephone calls, front-desk inquiries, and general corporate correspondence professionally.
• Assist with basic bookkeeping, transactional expense tracking, voucher filing, and foundational financial record maintenance.
• Support technical documentation teams with Motor Control Center (MCC) submittals, data sheet archiving, and foundational AutoCAD drawing adjustments.
• Coordinate cross-functionally with field technicians, project managers, and suppliers to eliminate corporate operational bottlenecks.

🔹 Requirements:

• Minimum of 3 or more years of continuous, verified professional experience within secretarial, executive assistant, or office admin roles is required.
• Strong, verified baseline understanding of basic bookkeeping rules, dual-entry accounting variables, and transaction filing.
• Practical working knowledge or introductory training in AutoCAD software to interpret and adjust basic spatial blueprints or floor layouts.
• Familiarity with modern AI productivity tools, automated transcription software, and advanced corporate office suites is highly advantageous.
• Exceptional presentation, organizational coordination, and multi-tasking capabilities to handle a fast-paced engineering environment independently.
• Flawless verbal and written communication command over the English language to interface cleanly with corporate stakeholders and executive boards.
• Capacity to self-manage priority operational deadlines while protecting total corporate data privacy and document integrity under pressure.
• Solid academic background through a relevant diploma, secretarial training certificate, or degree in Business Administration or equivalent.
• Practical background in basic education regarding math metrics for quotation arithmetic, cost variables, and business project lifecycle workflow management methodologies.

What the Organization Offers:

• Competitive monthly base salary package ranging from AED 2,000 to 2,500 (dependent upon verified administrative history and technical software evaluation).
• Comprehensive organization-backed residency visa protection, complete medical health insurance plans, and standard annual travel provisions per UAE Labour Law regulations.
• Direct corporate exposure within a flagship facilities management enterprise managing structured development tracks and professional advancement pipelines.
• Structured ongoing office leadership masterclasses to advance your practical education in visual neuromarketing workspace management, international documentation diagnostics, and digital pipeline asset tracking architectures.
• Clear potential tracks for vertical career advancement into Administrative Supervisor seats, Document Controller roles, or corporate enterprise operations management divisions.