Document Controller – Administrator – Dubai

Company Overview:

A highly structured and expanding enterprise based in Dubai is orchestrating major master-planned developments and urban spatial infrastructure projects across the United Arab Emirates. The organization specializes in managing high-value architectural portfolios, structural property acquisitions, and large-scale asset programs, maintaining a strict commitment to regulatory compliance, administrative transparency, data protection protocols, and operational excellence across all corporate divisions.

Job Description:

We are urgently seeking an organized, detail-driven Document Controller – Administrator to direct project archives and lead cross-departmental record flows within our corporate division in Dubai. Operating as the primary guardian of our technical data logs, this full-time role focuses on implementing strict registration structures, verifying operational files, and supporting internal corporate audits under our centralized business management framework.

🔹 Key Responsibilities:

• Manage, secure, and index complex project blueprints, corporate contracts, and structural asset archives in an organized manner.
• Execute daily document control protocols, including technical data registration, revision tracking, coding, and long-term archiving.
• Monitor and auditing the complete lifecycle management line of incoming and outgoing project information across engineering departments.
• Verify that all physical files and electronic databases remain fully updated, accurate, and compliant with corporate standards.
• Support internal compliance reviews and prepare rigorous tracking indexes for external financial and quality audit tracks.
• Coordinate directly with project managers, site engineering teams, and client representatives to accelerate documentation submissions and approvals.
• Maintain synchronized physical file storages and advanced cloud-based digital index configurations for corporate administrative records.
• Draft professional status reports, executive business presentations, and standard administrative summaries for senior executives.
• Enforce absolute confidentiality parameters and secure handling methods for proprietary data and sensitive company records.

🔹 Requirements:

• Bachelor’s Degree or Professional Diploma in Business Administration, Document Management, Project Management, or an equivalent track.
• Minimum 4 to 6 years of solid, verified experience specializing in document control or advanced project administration in the UAE.
• Prior professional background operating directly within real estate asset development, commercial engineering, or large-scale construction sectors is highly preferred.
• Hands-on background preparing internal compliance files, tracking transmittals, and managing audit preparation procedures.
• Deep technical understanding of structured record lifecycles, transmittal protocols, submittal workflows, and engineering distribution matrixes.
• Advanced technical proficiency navigating specialized digital environments such as SharePoint, Aconex, ECM platforms, and the Microsoft Office suite (Word, Excel, PowerPoint).
• Exceptional structural organization skills, meticulous attention to code details, and fluent written and verbal English communication capabilities.
• Proven capacity to process multiple high-priority data transfers independently under strict project submission deadlines.
• Onshore male candidates currently situated in the United Arab Emirates with immediate joining capacity will be prioritized during evaluations.

What We Offer:

• Competitive baseline salary package structured from AED 7,500 to 9,500, determined completely by past Aconex/SharePoint mastery and project scale.
• Direct track to lead vital information architecture frameworks on prominent, high-profile regional property portfolios.
• Stable, long-term career growth paths and technical development opportunities integrated inside our active regional real estate jobs network.