Admin Officer – Al Ain | Sundus Global

Company Overview:

Sundus Global is a premier, highly successful corporate recruitment, talent sourcing, and human resources consulting group deploying specialized personnel services across the United Arab Emirates. Specializing in executive staffing solutions, localized workforce outsourcing, structural administrative management, and payroll compliance frameworks, the organization focuses heavily on operational excellence, strict data integrity architectures, and seamless business integration.

Job Description:

We are seeking an exceptionally organized, detail-oriented Admin Officer to oversee daily workplace systems and regulate centralized clerical workflows for a reputable organization in Al Ain. Operating as a principal point of contact within the corporate services unit, this full-time role focuses on safeguarding master company records, coordinating essential executive schedules, and auditing frontline workplace logistics under our integrated operational management framework.

🔹 Key Responsibilities:

• Oversee day-to-day corporate office operations to maintain a highly systematic, safe, and professional working environment.
• Manage commercial office supply inventories, coordinate equipment maintenance contracts, and resolve general facilities needs efficiently.
• Maintain precise physical and digital filing systems, governing the accessibility and security of all corporate documentation.
• Handle incoming corporate telephone traffic, manage generic email portals, and greet visiting corporate stakeholders as the main front-of-house anchor.
• Assist executive management teams with calendar scheduling, preparing meeting agendas, and recording definitive minutes of meetings.
• Coordinate corporate travel itineraries, flight accommodation logistics, and high-level executive administrative hospitality pipelines.
• Collaborate closely with internal divisions to manage employee onboarding documentation, training material assemblies, and updated hr jobs tracking metrics.
• Liaise professionally with regional government authorities, municipal utility vendors, and external commercial partners when required.
• Prepare monthly administrative expense sheets, operational summaries, and maintain updated organizational contact databases.

🔹 Requirements:

• Bachelor’s Degree in Business Administration, Office Management, Organizational Psychology, or a related commercial discipline from a recognized institution.
• Proven, successful professional experience operating within an administrative officer, executive secretary, or workplace coordinator capacity strictly within the UAE.
• Advanced technical mastery of Microsoft Office Suite, showcasing high efficiency using Excel spreadsheets, Word templates, and Outlook calendar systems.
• Deep familiarity with modern office filing standards, inventory tracking protocols, and general vendor coordination practices.
• Excellent verbal and written English communication skills paired with an elegant, clear, and professional conversational demeanor.
• Strong multitasking capabilities, logical problem-solving abilities, and an exceptionally disciplined approach to time management.
• Currently based in or fully prepared to relocate permanently to the city of Al Ain, holding a highly proactive and collaborative approach to office support.
• Immediate availability to accept employment is highly preferred to ensure quick onboarding integration.

What We Offer:

• Competitive baseline fixed salary package structured from AED 4,000 to 5,000, determined entirely by administrative testing, clerical accuracy checks, and software assessments.
• Direct track to direct vital corporate operations and enhance your career profile with an elite corporate services brand.
• Stable, long-term professional development routes and training blocks supported by our regional infrastructure and corporate sales support networks.