Office Administrator & PRO (Public Relations Officer)
Company Overview:
TME Legal is a premier, highly successful corporate counsel group, international legal consultancy enterprise, and leading business establishment network expanding its high-performance administration and government relations operations in Dubai, United Arab Emirates. Built upon world-class professional service benchmarks, strict data governance parameters, and progressive statutory filing models, the corporation administers complex cross-border corporate setups, manages extensive commercial licensing portfolios, and ensures total operational compliance with federal ministries, international corporate laws, and regional free zone regulatory frameworks.
Job Description:
We are executing a strategic dual-function appointment within our central operations division and are seeking a proactive, highly organized Office Administrator & PRO to govern corporate administration pipelines and direct institutional government relations pathways in Dubai. Designed for visionary corporate support specialists who possess a reliable history within the legal services sector and excel at coordinating fast-paced compliance cycles, this full-time on-site role focuses on accelerating document processing speeds, auditing corporate license logs, and maximizing statutory data accuracy under our integrated corporate management framework.
🔹 Key Responsibilities:
- Manage daily office operations, governing official executive correspondence, professional calendar scheduling, and administrative client support workflows.
- Maintain clear, accurate, and structurally secure physical and digital filing systems for legal contracts, corporate records, and official certificates.
- Coordinate corporate vendor relationships, oversee office supply procurement tracks, and manage human resource onboarding files.
- Process and govern corporate residency visa pipelines, Emirates ID registration flows, labor card applications, and official immigration entry permits.
- Handle trade license issuance routines, structural corporate amendments, and regulatory data updates for mainland and free zone entities.
- Liaise directly with UAE government departments and ministries, including MOHRE, GDRFA, ICP, DED, and related authorities.
- Maintain comprehensive regulatory calendars to ensure all corporate document renewals and statutory deadlines are met proactively.
- Coordinate advanced legal document attestation, certificate legalization, and Ministry of Foreign Affairs (MOFAIC) submission routines.
🔹 Requirements:
- Bachelor’s Degree, specialized professional diploma, or a matching accredited business administration baseline is preferred.
- A minimum of 3 years of verified, hands-on UAE professional experience operating strictly in a combined corporate administration and PRO desk environment.
- Advanced technical data literacy with practical proficiency deploying compliance tracking calendars, license grids, and record matrices inside Microsoft Office applications and enterprise databases.
- Deep, comprehensive operational knowledge across the following regulatory domains:
- Mainland (DED) and free zone licensing structures, commercial establishment processes, and corporate compliance laws.
- Immigration portal navigation pathways, including hands-on processing within MOHRE, GDRFA, ICP, Tasheel, and AMER.
- Legal administration techniques, complex file organization models, executive support practices, and documentation control.
- Document attestation pipelines, legalization frameworks, and statutory government ministry submission steps.
- Outstanding structural organization capabilities, strict attention to legal details, high multitasking strengths under time constraints, and adaptive analytical problem-solving skills.
- Mandatory professional verbal and written fluency in the English language; additional conversational literacy in German, French, Spanish, Italian, or Arabic will be treated as an elite operational asset.
Preferred Qualifications:
- Prior verified professional experience working inside an established corporate law firm, regional legal consultancy, or premium business setup agency is highly preferred.
What We Offer:
- Competitive baseline fixed salary package structured from AED 5,000 to 6,000, determined entirely by past compliance case defenses, corporate typing assessments, and portal navigation scenario tests.
- An elite opportunity to assume complete operational ownership of premium corporate support lines and build an expansive administrative career footprint with an established legal industry leader.
- Stable, long-term technical advancement channels supported by expanding corporate footprints and active internal pipelines for senior operations managers, compliance directors, and hr jobs or legal talent acquisition champions.