Admin Assistant – Abu Dhabi | Seven Star Facilities Management

Company Overview:

Seven Star Facilities Management is a premier, highly successful corporate solutions group, elite property maintenance firm, and leading asset support enterprise expanding its high-performance operational core in Abu Dhabi, United Arab Emirates. Built upon world-class operational metrics, rigid service standards, and progressive database maintenance frameworks, the organization manages large-scale industrial and commercial facilities, coordinates multi-tiered corporate support pipelines, and ensures absolute organizational alignment with municipal safety protocols, federal labor compliance standards, and luxury corporate administration benchmarks.

Job Description:

We are executing a strategic professional appointment within our central administrative division and are seeking a meticulous, organized Admin Assistant to govern internal office documentation pipelines and direct routine communication pathways in Abu Dhabi. Configured for proactive administrative architects who possess an outstanding command of digital database tracking and excel at orchestrating corporate workflows under tight schedules, this full-time track focuses on accelerating file processing speeds, auditing communication records, and maximizing clerical productivity indices under our integrated business management framework.

🔹 Key Responsibilities:

• Manage daily administrative workflows, front office operations, and general organizational support activities seamlessly.
• Handle multi-layered corporate documentation, executing strict indexing, archiving, and secure digital record-keeping routines.
• Coordinate internal and external office communications, filtering emails, sorting mail, and routing correspondence correctly.
• Prepare structured business reports, official corporate letters, legal notices, and comprehensive administrative summaries.
• Support branch-wide scheduling requirements, setting meeting timelines, coordinating agendas, and organizing digital calendars.
• Maintain organized, audit-ready operational records, verifying data accuracy across client accounts and vendor manifests.
• Collaborate closely with procurement teams and facilities coordinators to monitor supply levels and manage logistics pipelines.

🔹 Requirements:

• Bachelor’s Degree or a recognized professional Diploma in Business Administration, Office Management, Commerce, or a matching accredited trade field is preferred.
• Proven professional operational history operating an administrative desk or managing an office support portfolio, explicitly showing success within a fast-paced corporate environment, hospitality, or facilities management sectors.
• Advanced interactive data literacy with extensive practical capability deploying the Microsoft Office suite, handling mail merge tasks, and configuring tracking tables inside MS Excel.
• Deep, comprehensive operational knowledge across the following primary functional dimensions:
  • Office administration procedures, records management rules, indexing methods, and file routing layouts.
  • Professional corporate communication layouts using Microsoft Outlook, vocabulary conventions, and executive scheduling protocols.
  • Document compilation techniques using Microsoft Word, template building, format auditing, and copy editing benchmarks.
  • Front desk operations tracking, database entry routines, information security paths, and cross-team coordination workflows.
• Outstanding interpersonal and communication talents, strict attention to numerical and typographical detail, strong multitasking habits under pressure, and immediate professional availability to join the Abu Dhabi squad.

What We Offer:

• Competitive baseline fixed monthly salary package structured from AED 3,000 to 3,500, determined entirely by past administrative case defenses, software competency challenges, and interactive communication assessments during panel interviews.
• An elite opportunity to gain immediate operational exposure and capture complete data custody over critical back-office pipelines within a highly respected regional facilities management company.
• Stable career development paths supported by active firm expansions and clear internal tracks for senior office administrators, executive assistants, branch operations supervisors, or specialists moving toward corporate hr jobs and human resource allocation networks.