Admin & Client Coordinator – Dubai | ACG

Company Overview:

ACG is a premier, highly successful multi-division conglomerate, elite fits-out operator, and leading regional innovator in experiential advertising and large-scale event production expanding its core commercial coordination divisions in Dubai, United Arab Emirates. Built upon world-class operational metrics, rigid administrative controls, and progressive interior design production lines, the enterprise governs extensive multi-million dollar asset portfolios across the UAE and GCC, coordinates multi-tiered client engagement frameworks, and ensures absolute organizational alignment with municipal commercial codes, federal corporate laws, and advanced service standards.

Job Description:

We are executing a strategic professional appointment within our core commercial support division and are seeking an experienced, operationally authoritative Admin & Client Coordinator to govern interior and advertising project pipelines and direct corporate client communication pathways in Dubai. Configured for systematic workspace solutions builders who possess an exceptional organizational command of administrative workflows and excel at linking high-value clients with internal technical teams within fast-moving project lifecycles, this full-time track focuses on accelerating submission delivery velocities, auditing record management queues, and maximizing client satisfaction metrics under a unified corporate management framework.

🔹 Key Responsibilities:

• Coordinate comprehensive business communications between corporate clients and internal multi-disciplinary design teams to ensure smooth structural project execution.
• Manage daily administrative operations, log incoming project requests, and maintain highly accurate, systematic document registries.
• Prepare structured business reports, professional commercial correspondence, and administrative documentation sets using Microsoft Office tools.
• Schedule executive meetings, structure calendar timelines, track outstanding client follow-up requests, and provide rapid administrative assistance.
• Assist with full-cycle office coordination while ensuring strict interior project deadlines and client expectations are met perfectly.
• Maintain an exceptionally high standard of professional workplace interaction, contributing to localized studio operations and resource allocations.
• Monitor project milestone data, flagging operational delays to executive supervisors, and updating tracking dashboards continuously.
• Organize physical and digital archiving systems, protecting corporate material libraries, vendor lists, and client transaction logs.

🔹 Requirements:

• Bachelor’s Degree from an accredited higher education institution, providing a powerful understanding of corporate administration models and business correspondence parameters.
• A minimum of 2 or more years of verified, high-performance professional history operating an administrative desk, running client relations channels, or coordinating project pipelines within the interior design, media, or event planning industries in the UAE. Must possess absolute bilingual fluency with exceptional spoken and written communication talents in both English and Hindi. This specific track is open to female candidates holding their own valid UAE residence visa framework.
• Advanced technical workspace data literacy with sharp capabilities generating complex tracking lists, formatting schedule timelines, and sorting inventory records inside Microsoft Excel databases.
• Deep, comprehensive operational knowledge across the following primary functional dimensions:
  • Microsoft Excel configurations, Word documentation rules, Outlook mailbox management, spreadsheet navigation, and formulas.
  • Administrative and office coordination procedures, facility logistics setup, corporate hierarchy models, and supply controls.
  • Client communication and relationship management, meeting etiquette rules, corporate presentation models, and grievance loops.
  • Technical documentation frameworks, record indexing, electronic transmittal logging, version verification steps, and filing protocols.
  • Multitasking methodologies and project deadline management, risk tracking variables, task prioritization, and schedule optimizations.
• Outstanding corporate presentation and stakeholder bargaining talents, sharp problem-solving habits under demanding multi-project workloads, absolute attention to administrative detail, and a highly professional, cooperative demeanor.

What We Offer:

• Competitive baseline fixed monthly salary package structured from AED 4,000 to 5,000, determined entirely by past coordination portfolio defense, live business correspondence formatting simulations, and client engagement scenario challenges during panel interviews.
• An elite opportunity to capture total operational custody over client management networks and multi-divisional interior production pipelines within a major creative market enterprise.
• Stable career advancement tracks backed by major corporate footprint growth and clear internal channels for senior office managers, project coordinators, account supervisors, or specialists moving toward internal talent development and corporate human resource or hr jobs networks.