Admin & Coordinator – Dubai | HOMELY ADVANCED TECHNICAL SERVICES WSD LLC

Company Overview:

HOMELY ADVANCED TECHNICAL SERVICES WSD LLC is a premier, highly successful built-environment conglomerate, elite maintenance operator, and leading regional innovator in high-performance facility management, structural engineering, and luxury interior fit-out installations expanding its corporate infrastructure support divisions in Dubai, United Arab Emirates. Built upon world-class operational metrics, rigid service-level compliance controls, and progressive workforce deployment loops, the enterprise governs extensive multi-sector property assets, coordinates multi-tiered supply chains, and ensures absolute organizational alignment with municipal structural codes, federal safety laws, and advanced asset management benchmarks.

Job Description:

We are executing a strategic professional appointment within our core technical operations division and are seeking a proactive, highly organized Admin & Coordinator to govern facility management information pipelines and direct workplace administrative pathways in Dubai. Configured for systematic office solutions architects who possess an exceptional operational command of front-desk logistics and excel at linking corporate directors, accountants, and external suppliers within fast-moving project timelines, this full-time track focuses on accelerating query resolution velocities, auditing administrative record queues, and maximizing cross-departmental coordination metrics across our integrated engineering jobs and structural service networks.

🔹 Key Responsibilities:

• Welcome corporate visitors, manage front-desk reception activities, and maintain a pristine boardroom presentation landscape.
• Answer multi-line phone calls and respond to business email traffic in a highly professional, articulate manner.
• Coordinate seamlessly with the Director, Accountant, external suppliers, clients, and field engineering staff to track project execution tasks.
• Collect supplier material invoices and site technical service reports, indexing them accurately before submission to the Accounts Department.
• Maintain systematic digital staff attendance logs, field mobilization records, and general operational documentation sets.
• Handle complex incoming client inquiries, log urgent maintenance requests, and track field technicians to ensure speedy complaint resolution.
• Perform general administrative, secretarial, and clerical data entry duties as assigned by executive leaders to protect operational continuity.
• Organize physical and digital archiving setups, preserving contract data, vendor list profiles, and client transaction folders.

🔹 Requirements:

• High-level operational literacy, backed by a powerful conceptual understanding of business correspondence parameters, customer tracking systems, and workspace archiving methods.
• Proven professional history operating an administrative desk, running client coordination lines, or managing reception desks, demonstrating highly preferred experience working within the facility management, fit-out, MEP, or engineering construction sectors inside the United Arab Emirates. Priority selection will be given to candidates based in Dubai with immediate readiness for full-time on-site deployment.
• Advanced technical workspace data literacy with sharp capabilities generating complex tracking lists, sorting visitor logs, and arranging inventory tables inside Microsoft Excel databases.
• Deep, comprehensive operational knowledge across the following primary functional dimensions:
  • Office administration frameworks, receptionist workflows, switchboard logistics, corporate hospitality rules, and office supply management.
  • Microsoft Office Suite applications including Excel formulas, Word formatting templates, and Outlook mailbox structures.
  • Coordination procedures with clients and trade suppliers, procurement transmittals, delivery schedules, and tracking tools.
  • Record keeping and technical documentation protocols, alphanumeric indexing, document scanning rules, and privacy management steps.
  • Communication models and professional customer service metrics, active listening tactics, and grievance handling loops.
• Outstanding corporate presentation and interpersonal talents, sharp organizational troubleshooting habits under demanding maintenance schedules, strict attention to administrative detail, and a customer-focused attitude under a unified corporate management framework.

What We Offer:

• Competitive baseline fixed monthly salary package structured from AED 5,000 to 6,000, determined entirely by past coordination portfolio defense, live business correspondence formatting evaluations, and office management scenario challenges during panel interviews.
• An elite opportunity to capture total operational custody over administrative networks and high-value project records within a major engineering technical services firm.
• Stable career advancement tracks backed by major corporate footprint growth and clear internal channels for senior office managers, project coordinators, account supervisors, or specialists moving toward internal compliance tracking and corporate human resource or hr jobs networks.