Secretary – Dubai, UAE | Zoya Developments

Company Overview:

Zoya Developments is a progressive real estate development and building firm operating in Dubai, UAE. The organization is recognized for delivering premium residential and commercial spaces, ensuring high standards of construction quality, design excellence, and streamlined project administration.

Job Description:

The Secretary to the COO will deliver comprehensive administrative and operational support to the executive suite. Operating in a fast-paced real estate and contracting environment, this professional will orchestrate daily calendars, manage technical project documents, act as a primary communication conduit across departments, and protect sensitive organizational records with total discretion.

🔹 Key Responsibilities:

• Manage the COO’s calendar, appointments, meetings, and daily schedule.
• Prepare, draft, and maintain correspondence, reports, presentations, and meeting minutes.
• Maintain project records, contracts, technical documents, and confidential files.
• Monitor incoming and outgoing correspondence and ensure timely follow-up.
• Prepare and organize operational reports and project status updates.
• Track action items and coordinate with relevant departments to ensure timely completion.
• Assist in preparing project documentation and contract-related correspondence.
• Maintain strict confidentiality of sensitive company and project information.
• Perform additional administrative duties assigned by the Chief Operations Officer.

🔹 Requirements:

• Bachelor’s Degree or Diploma in Business Administration or a related field.
• 1–2 years of experience as an Executive Secretary or Personal Assistant.
• Previous experience in the contracting or construction industry is preferred.
• Excellent command of written and spoken English; Arabic language skills are an added advantage.
• Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Experience with document control systems is considered an advantage.
• Excellent organizational, communication, and time management skills.
• Ability to work under pressure while managing multiple priorities.
• High level of integrity, discretion, and confidentiality.

What We Offer:

• Opportunity to work closely with senior executives in a prominent real estate development firm.
• Dynamic and highly professional corporate office environment in Dubai, UAE.
• Structured career development and exposure to comprehensive property development operations.