Document Controller – Dubai | Building Projects

Company Overview:

The hiring organization is a premier, highly successful structural engineering group, elite architectural envelope specialist, and leading regional innovator in high-performance building construction solutions expanding its technical operations department in Dubai, United Arab Emirates. Built upon world-class operational metrics, rigid quality control standards, and progressive workflow automation, the enterprise governs extensive multi-million dollar structural projects, coordinates expert engineering workforces, and ensures absolute organizational alignment with municipal building codes, federal safety regulations, and advanced corporate compliance criteria.

Job Description:

We are executing a strategic professional appointment within our core technical support division and are seeking an experienced, detail-oriented Document Controller to govern project information pipelines and direct architectural data tracking pathways in Dubai. Configured for systematic administrative solutions architects who possess an advanced operational command of technical record management and excel at organizing engineering data streams within fast-moving project timelines, this full-time track focuses on accelerating submission review velocities, auditing data transmittal queues, and maximizing records compliance metrics across our integrated engineering jobs networks.

🔹 Key Responsibilities:

• Manage, monitor, and maintain all complex project engineering documentation in a meticulously organized and systematic digital and physical manner.
• Handle, verify, and log technical structural drawings, material submissions, RFIs, and formal transmittal communication processes.
• Ensure proper systematic filing, revision indexing, and absolute quality control of civil engineering and structural project records.
• Coordinate seamlessly with consultant teams, main contractors, and project managers to ensure timely submission and retrieval of critical files.
• Maintain specialized document control systems, ensuring total adherence to internal protocols, client requirements, and project standards.
• Support smooth communication loops between site engineering teams, manufacturing plants, and corporate heads through highly accurate data documentation.
• Process incoming and outgoing correspondence logs, tracking outstanding document review statuses and issuing delay notifications.
• Prepare structured weekly transmittal summaries and project data status dashboards for executive review.

🔹 Requirements:

• Bachelor’s Degree or Higher Diploma in Engineering, Construction Management, Business Administration, or an equivalent field from an accredited institution, providing a strong understanding of industrial blueprint parameters and technical records management frameworks.
• A minimum of 3 or more years of verified, high-performance professional history running document control centers or managing technical construction archives within the UAE is strictly mandatory; specific experience handling facade, glazed structures, or curtain wall project documentation will be considered an exceptional advantage.
• Advanced technical workspace data literacy with sharp capabilities structuring master document registers, configuring filter matrices, and managing data logs inside Microsoft Excel.
• Deep, comprehensive operational knowledge across the following primary functional dimensions:
  • Construction document control processes, distribution matrix tracking, information security protocols, and revision management loops.
  • Project drawings structure, architectural transmittals, material submittal workflows, and technical shop drawing workflows.
  • Filing systems and digital document management tools, cloud archiving platforms, metadata indexing, and access hierarchy setups.
  • Microsoft Office applications including Excel, Word, and Outlook alongside advanced PDF editing and compilation software.
  • Engineering and construction project workflows, consultant approval cycles, site inspection requests (IR), and technical handover protocols.
• Outstanding written and spoken English business communication talents, sharp analytical troubleshooting habits under tight submission deadlines, strict attention to alphanumeric details, and an exceptionally responsible workspace attitude under a unified corporate management framework.

What We Offer:

• Competitive baseline fixed monthly salary package structured from AED 4,000 to 5,000, determined entirely by past engineering data portfolio defense, live master document register configuration tests, and transmittal logging challenges during panel interviews.
• An elite opportunity to capture total operational custody over vital infrastructure information networks and high-value building project records.
• Stable career advancement pathways backed by major corporate expansions and clear internal tracks for senior project controllers, technical administrative leads, regional information managers, or specialists moving toward internal compliance tracking and corporate hr jobs networks.