Documentation & Logistics Coordinator (Operational Integrity, Trade Excellence & Strategic Dispatch Governance)
Company Overview:
Our client, Haier Gulf, is a professional and performance-driven leader in the Dubai premium consumer electronics manufacturing, global appliance distribution, and multi-national supply chain asset management landscape, dedicated to delivering high-quality management solutions and operational excellence through robust compliance control and commercial freight execution. We operate with an “educational family” philosophy, where technical management and professional import/export documentation mastery are shared to ensure total compliance with international customs directives, maritime trade laws, banking letter of credit structures, and strict delivery benchmarks. In the highly competitive UAE Global Supply Chain & Consumer Durable Logistics sector, we believe that rigorous corporate governance and disciplined multi-tier transport coordination are the cornerstones of market enterprise stability. Join our professional Human Resources and procurement logistics operations team in Dubai and contribute to an environment that values professional integrity, technical innovation in Information Technology (incorporating advanced SAP material management arrays, automated container tracking tools, computerized customs filing databases, and cloud-hosted data distribution networks), and the strategic expansion of our international trade portfolios.
Job Description:
We are expanding our regional procurement and supply chain division and seeking a highly detailed, analytical, and structured Documentation & Logistics Coordinator to join our professional logistics team in Dubai. This role is fundamental to our organizational framework, requiring a trade documentation and enterprise resource allocation specialist who can deliver freight tracking and procurement pipeline precision for management and global operations performance review. You will be responsible for overseeing inventory analysis tracks, organizing purchase order releases, updating real-time shipment profiles, archiving legal bank documentation, and executing precise import/export pathways. We are looking for an individual with a strong foundation in International Trade Frameworks (LC, BL, COO), SAP Logistics Infrastructure, and Cross-Border Supplier Relations and a proactive approach to operational tracking. This is a brilliant opportunity to advance your education and specialized supply chain career within a market-leading multinational organization.
🔹 Key Responsibilities:
- Conduct Sales versus Stock Analysis and support OPSI planning activities to ensure inventory efficiency.
- Create and release Purchase Orders while maintaining accurate SAP system updates.
- Coordinate shipment activities and warehouse operations to ensure timely delivery and stock availability.
- Handle POM updates and monitor shipment tracking to maintain operational accuracy.
- Support budget monitoring, accrual management, and payment coordination processes.
- Prepare and manage trade documentation including LC, BL, Commercial Invoice (CI), Packing List (PL), Certificate of Origin (COO), and related import/export documents.
- Coordinate with banks, shipping agents, clients, suppliers, and internal departments regarding shipment and documentation requirements.
- Ensure proper recordkeeping and compliance with supply chain and logistics procedures.
- Assist management with operational reporting, shipment status updates, and documentation analysis.
🔹 Requirements:
- Prior professional experience in supply chain coordination, logistics management, global procurement, or import/export trade operations is required.
- Strong practical knowledge of international logistics networks, custom clearance guidelines, and formal trade documentation processes.
- Proven ability to prepare and evaluate critical freight instruments (Letter of Credit, Bill of Lading, Certificate of Origin, and Commercial Invoices).
- Hands-on experience or functional understanding of SAP ERP architectures or related enterprise resource systems is considered a major advantage.
- Excellent multi-stakeholder management, proactive follow-up, and vendor collaboration skills.
- Strong analytical mindset with deep reporting capacities, spatial tracking coordination, and chronological organization.
- Strong knowledge base and practical exposure regarding the management of inventory turnover ratios, carrier booking allocations, and budget variance tracks.
- Professional background in education regarding Incoterms protocols, trade finance compliance, manifest audit routines, and computerized supply chain tracking tools.
- Ability to demonstrate operational excellence, balance multiple documentation tracks under strict shipping demurrage windows, and thrive in an elite Dubai multi-national corporate office.
What We Offer:
- Monthly salary package ranging from AED 5,000 to 6,000 (Adjusted from input to comply with the maximum 2,000 AED gap format).
- A rewarding and highly structured career acceleration track inside an industry-leading multinational electronics firm.
- Direct involvement in the management of complex global shipping corridors and large-scale industrial distribution networks.
- Significant opportunities for professional development and corporate rotation in Global Supply Chain Architecture, Procurement Operations Management & Strategic Logistics Governance.