Executive Assistant – Dubai | Rookie Ninja

Company Overview:

Rookie Ninja is a growing corporate organization based in Dubai, UAE. The enterprise focuses on delivering streamlined corporate services and business support workflows, optimizing day-to-day office infrastructure to facilitate regional brand expansion and consistent operational efficiency.

Job Description:

We are seeking a highly organized Executive Assistant to manage calendar tracks and executive coordination activities. Operating within our corporate administration division, this full-time role focuses on handling corporate communications, documentation control, and logistical support while maintaining top-tier professionalism and confidentiality.

🔹 Key Responsibilities:

• Manage executive calendars, scheduling corporate appointments, and meeting arrangements.
• Coordinate professionally with business clients, internal departments, suppliers, and external vendors.
• Handle incoming emails, phone inquiries, official correspondence, and tracking necessary follow-ups.
• Assist in drafting detailed business reports, slide presentations, price quotations, and official forms.
• Organize corporate travel itineraries, booking hotel accommodations, and event management tracks.
• Provide comprehensive day-to-day office administrative support to ensure fluid workflows.
• Maintain absolute confidentiality when handling proprietary business intelligence or documentation.

🔹 Requirements:

• Strong verbal and written communication skills paired with excellent interpersonal abilities.
• Proven organizational and time-management skills with the capacity to prioritize tasks independently.
• Advanced proficiency using core Microsoft Office software, specifically MS Excel and Outlook.
• A detail-focused approach with previous administrative experience; UAE exposure is highly preferred.
• Bachelor’s Degree or diploma in Business Administration, Management, or a related field.

What We Offer:

• Competitive salary package ranging from AED 5,000 to 7,000 based on administrative competencies.
• Direct professional exposure to executive-level workflows and modern corporate operations.
• Structured long-term career growth paths inside a collaborative corporate management architecture.