Executive Assistant & Office Administrator
Company Overview:
A leading insurance brokerage firm operating in Dubai, UAE. Specializing in comprehensive risk management, commercial insurance solutions, and personal underwriting services, the organization maintains high operational standards and delivers tailored financial protection products to a wide corporate and individual client base across the region.
Job Description:
The Executive Assistant & Office Administrator will provide high-level executive support to senior leadership while supervising overall office operations. Stationed at our Dubai office, this experienced professional will manage executive calendars, coordinate business travel, oversee vendor contracts, draft executive business correspondence, and maintain seamless administrative workflows in strict confidentiality.
🔹 Key Responsibilities:
- Provide administrative and executive support to senior management.
- Manage executive calendars, appointments, meetings, and travel arrangements.
- Oversee daily office administration and ensure smooth office operations.
- Coordinate with external service providers, vendors, and business partners.
- Prepare correspondence, reports, presentations, and business documents.
- Maintain confidential records and handle sensitive information with discretion.
- Support office coordination and assist with various administrative projects.
🔹 Requirements:
- Bachelor’s Degree or Diploma in Business Administration, Management, or a related field.
- 4–6 years of hands-on UAE experience in Executive Assistant, Office Administrator, or senior secretarial roles.
- High proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
- Proven expertise in executive calendar management, travel logistics, and office administration.
- Demonstrated capability in coordinating effectively with external vendors and corporate stakeholders.
- Exceptional organizational, communication, and multitasking skills with strong attention to detail.
- Prior experience in the insurance or financial services sector is considered a strong advantage.
What We Offer:
- A rewarding professional platform supporting executive leadership in Dubai’s financial services sector.
- Modern, dynamic, and highly professional workplace.
- Competitive monthly compensation with structured pathways for career progression.