Personal Assistant (Executive Calendar Management, Social Media Content Coordination & Premium Clinic Operations)
Company Overview:
Dr. Shiva F Aesthetic & Longevity Practice is an established, high-growth leader within the UAE premium anti-aging medicine, luxury advanced aesthetics, and private cellular wellness deployment landscape, specializing in statutory regulatory compliance, elite patient tracking loops, and streamlined lifestyle optimization frameworks. We focus on executing modern clinical hospitality models, strict branding validation guidelines, and optimized patient journey pipelines across our high-end medical facilities. Join our principal administrative operations wing and collaborative Human Resources infrastructure to elevate your executive support career utilizing contemporary client management systems and advanced digital interaction Information Technology systems.
Job Description:
We are seeking an exceptionally organized, proactive, and multi-talented Personal Assistant to manage daily executive calendars, medical practice administrative workflows, and digital brand marketing remediation tracking tracks at our elite aesthetic center in Dubai. This central coordination role demands complete lifecycle control over appointment scheduling, precise client correspondence file documentation, and immediate workflow bottleneck resolution to guarantee flawless operational velocity for executive practice management evaluation. It offers a spectacular platform to leverage your hospitality, public relations, or digital marketing background and strategic office administration education inside a fast-evolving, high-profile luxury medical practice.
🔹 Key Responsibilities:
- Govern complex daily calendars, coordinate patient consultation bookings, and optimize treatment room scheduling matrixes.
- Provide comprehensive administrative and operational support to ensure a seamless day-to-day corporate workflow inside the clinic.
- Coordinate high-quality social media content capturing, manage online audience engagement loops, and track digital campaign layouts.
- Handle multi-channel professional correspondence, answering patient questions with utmost hospitality and verbal precision.
- Maintain absolute data confidentiality standards while processing sensitive patient records and private executive information.
- Organize internal practice logistics, manage office supply pipelines, and coordinate operational tasks proactively.
- Collaborate fluidly with clinical teams, medical reception wings, and external public relations agencies to safeguard brand image.
- Support localized marketing events, photo shoots, and brand promotion events to scale the clinic’s digital footprints across the UAE.
🔹 Requirements:
- Possession of a completely valid, personal UAE Visa (Own Visa, Spouse, or Family-Sponsored Visa) is mandatory.
- Possession of a valid, unexpired United Arab Emirates Driving License is required to manage regional operational transit.
- Prior professional background operating in luxury hospitality, public relations, office administration, elite customer care, or social media management.
- Strong hands-on understanding of major social media architectures, video/image content tools, and digital engagement parameters.
- Polished, highly professional executive presentation paired with exceptional verbal and written communication traits.
- Demonstrated capacity to operate independently across tasks, adapt under pressure, and manage sensitive business data with extreme discretion.
- A foundational background or exposure to medical terminology, aesthetic clinic operations, or luxury wellness domains will be considered a distinct advantage.
- Practical background in education regarding modern business metrics, scheduling calculation parameters, and practice workflow management logic.
What We Offer:
- Competitive monthly base salary package ranging from AED 5,000 to 6,000.
- Direct exposure to flagship longevity medical operations, luxury high-net-worth client service tracking, and modern aesthetic networks.
- Structured ongoing professional masterclasses to advance your practical education in high-end medical hospitality systems, corporate communication ethics, and algorithm-driven content optimization.
- Clear long-term potential tracks for vertical career advancement into clinic operations direction, senior public relations management, and regional practice management divisions in the UAE.