Receptionist/Admin Assistant – Dubai, UAE

Company Overview:

A leading investment and corporate enterprise operating in Dubai, United Arab Emirates. Committed to business excellence, high-standard client engagement, and seamless workplace management, the organization maintains structured corporate governance and efficient administrative operations.

Job Description:

A growing corporate organization is seeking a professional Receptionist/Admin Assistant to oversee front-office operations in Dubai. Based in Dubai, this administrative support specialist will welcome visitors, handle multi-line communications, coordinate office procurement and pantry supplies, support employee onboarding logistics, maintain records, manage meeting schedules, and collaborate with vendors to ensure continuous facility operations.

🔹 Key Responsibilities:

• Welcome visitors, clients, and vendors while providing a professional first impression of the company.
• Handle incoming calls, emails, and enquiries while directing them to the relevant departments.
• Maintain administrative records, filing systems, databases, and documentation for easy access.
• Manage office supplies, stationery, pantry inventory, and administrative assets.
• Coordinate procurement requests and communicate with suppliers and service providers.
• Support workstation setup, employee onboarding arrangements, transfers, and office workspace changes.
• Conduct regular office inspections to ensure cleanliness, functionality, and compliance with company standards.
• Coordinate with maintenance teams and external vendors to resolve office-related issues.
• Assist with meeting schedules, conference room bookings, appointments, and administrative coordination.
• Support employee travel arrangements, accommodation bookings, transportation, and other logistics.
• Prepare reports, correspondence, approvals, and internal administrative communications.
• Maintain visitor records, issue access passes, and follow security procedures.
• Handle confidential company information with professionalism and discretion.
• Perform additional receptionist and administrative tasks as required.

🔹 Requirements:

• Diploma or Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Previous experience in a front desk reception, administrative assistant, or office coordination role.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and office administrative tools.
• Keen understanding of workplace management, documentation control, and vendor coordination procedures.
• Strong organizational abilities, customer-focused approach, and excellent verbal and written communication skills.
• Professional appearance and demeanor with an ability to multitask effectively under fast-paced corporate settings.

What We Offer:

• An exciting office administration and front desk career opportunity in Dubai.
• Professional, structured, and welcoming workplace environment.
• Competitive monthly compensation package alongside standard statutory benefits under UAE Labour Law.