Retail Operations Assistant
Company Overview:
Al Haramain Perfumes is a premier, highly successful oriental fragrance enterprise, elite luxury retail corporation, and leading international cosmetics network expanding its high-performance administrative support core in Ajman, United Arab Emirates. Built upon world-class operational metrics, strict inventory control frameworks, and progressive compliance guidelines, the organization manages an expansive global network of signature showrooms, distributes premium olfactory products, and ensures absolute alignment with regional economic standards, corporate financial regulations, and premium brand experience benchmarks.
Job Description:
We are executing a strategic corporate appointment within our central retail logistics and administration division and are seeking a highly organized, detail-focused Retail Operations Assistant to govern back-office data pipelines and direct multi-location commercial reporting pathways in Ajman. Configured for systematic business professionals who possess strong operational command of spreadsheet analytics and excel at coordinating inventory documentation, this full-time track focuses on accelerating sales auditing speeds, monitoring retail lease compliance schedules, and maximizing administrative workflow efficiencies under our unified operational management framework.
🔹 Key Responsibilities:
- Support day-to-day back-office retail operations and commercial administrative routines across multiple premium showroom locations.
- Prepare, structure, and maintain daily, weekly, and monthly sales performance reports alongside functional retail dashboards.
- Review and reconcile regional showroom revenue files, sales invoices, and data logs to ensure absolute accuracy and completeness.
- Assist with ongoing sales trend monitoring, performance analysis evaluations, and corporate management reporting sequences.
- Coordinate directly with storefront leaders regarding inventory logistics updates, product stock levels, compliance paperwork, and performance targets.
- Verify supplier invoices, corporate vouchers, billing sheets, and financial supporting records according to company guidelines.
- Maintain organized logs of commercial lease agreements, franchise contracts, legal renewals, and regulatory business paperwork.
- Monitor property lease expiration timelines and documentation deadlines utilizing advanced tracking spreadsheets.
- Gather and organize logistical data regarding upcoming product launches from central marketing and supply departments.
- Provide comprehensive administrative and operational backing to the senior retail leadership desk and executive team.
🔹 Requirements:
- Bachelor’s degree in Business Administration, Finance, Commerce, or a closely matching fully accredited commercial discipline.
- Minimum of 1 year of relevant experience preferred in retail administration, commercial accounting support, or corporate back-office coordination. Fresh graduates boasting exceptional academic credentials and relevant internship experience are welcome to apply.
- Advanced technical data literacy with extensive practical proficiency deploying advanced functions in MS Excel, generating formulas, structuring data filters, and updating operational dashboards.
- Deep, comprehensive operational knowledge across the following primary functional sectors:
- Retail management systems, sales data collection, and multi-store operations tracking.
- Invoice verification, billing validation mechanisms, ledger reconciliation support, and document control.
- Lease administration, commercial contract tracking, and corporate record-keeping practices.
- Cross-departmental project coordination and business support systems.
- Outstanding analytical capabilities, strict attention to financial and administrative detail, sharp problem-solving habits, and the capacity to balance multiple documentation timelines under pressure.
- Excellent verbal and written English communication skills paired with the professional confidence to interact with showroom managers, logistics suppliers, and corporate executives seamlessly.
What We Offer:
- Competitive baseline fixed salary package structured from AED 5,000 to 6,000, determined entirely by past administrative experience evaluations, live spreadsheet analysis tests, and commercial case study interviews.
- An elite opportunity to assume complete operational custody over reporting data pipelines for an internationally celebrated luxury perfume house.
- Stable career advancement pipelines supported by active retail footprint growth and internal promotion tracks for operations supervisors, area coordinators, or specialists advancing into corporate hr jobs and talent governance structures.